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St James's Catholic Primary School

St James's Catholic Primary School

‘Put out into the deep’

Requesting Absence During School Term Time for Vacation, Trips or Visits

The School Year & Absences:

Please make sure you are aware of the calendar and put key dates into your diary. We politely request that you arrange your family holidays and planned trips when the school is closed.


We never recommend that children be taken out of school during term time as this is disruptive to routines and children miss vital parts of the curriculum.

The Department of Education now requires schools to undertake an absence survey and they regard holidays or personal trips as “unacceptable reasons” for absence.  Ofsted have reported that vacation taken during term time will be marked as unauthorised absence.



Parents/Carers will need to complete an Application for Absence, at least two weeks in advance for any planned absences during Term Time (please refer to Parent's, Letters section).


This should be completed for absence for a child to attend personal trips, vacations or funerals, for example.


This form does not need to be completed for medical appointments.

Requesting Early Collection:


Where possible, routine appointments should be made outside of school hours to minimise the impact on your child’s learning and the disruption to the staff. 


If you do require early collection of your child during the day, please send an email before 8.30am to Info@, stating your child’s name, form name, time of collection and reason for collection.  


Please note that the time you have requested for early collection cannot be guaranteed, due to staff availability both in the classroom (to escort your child down to reception) and the limited cover we have on the front office. 


If you are requesting an early collection, we recommend that that you include 15-20 minutes contingency to your collection time request so that the staff have enough time to facilitate the handover.  The school may request evidence of your appointment prior to collection.